CONSTITUTION AND BY-LAWS OF SUMTER SOCCER CLUB

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Adopted: 11 DECEMBER 2016

ARTICLE I: NAME AND AFFILIATION

The name of this organization shall be the Sumter Soccer Club (SSC). The Sumter Soccer Club (SSC) shall be affiliated and represent its members with the United States Youth Soccer Association (USYSA), the United States Soccer Federation (USSF), and the South Carolina Youth Soccer Association (SCYS).

ARTICLE II: PURPOSE

The purpose of this organization shall be to develop, promote and administer the game of soccer among players under 19 years of age within the community. The Sumter Soccer Club (SSC) shall be established as a nonprofit institution and educational organization.

ARTICLE III: COLORS

The representative colors of this organization shall be Red, White, and Black.

ARTICLE IV: ADDRESS

The official location and address of the Sumter Soccer Club (SSC) shall be Post Office Box 2041, Sumter, South Carolina, 29150-1001

ARTICLE V: MEMBERSHIP

Members of this association are entitled to one (1) vote per family and shall consist of parents, legal guardians, coaches, assistant coaches and honorary members, as designated by the Board of Directors, who have paid all fees and/or dues required by the association. Fees and assessments not paid by the date set by the Board of Directors could cause forfeiture of all rights and privileges of membership. Failure to pay by the established date could render players ineligible for local games as well as tournament play and/or out of state travel including but not limited to all SCYS sanctioned invitational tournaments.

ARTICLE VI: FEES

The association fees for membership and the registration fee for the players will be set by the Board of directors prior to the upcoming season. All delinquent fees must be settled from prior seasons before a player is eligible for future seasons.

ARTICLE VII: SEASONAL YEAR

The seasonal year as established by the SCYS shall begin on January 1st and end December 31st. The Constitution and By-Laws are in effect during the twelve months of the seasonal year, unless amended or changed in any form during that seasonal year using the amendment procedures as outlined in Article XV of the SCYS Constitution and By-Laws.

ARTICLE VIII: MEETINGS

A. Regular Meetings:  The Sumter Soccer Club (SSC) shall conduct a meeting of the Board of Directors at least monthly during the regular play season and quarterly during the off-season. The exact times, dates and locations shall be determined by the president.

B. Special Meetings:  Special meetings of the board of directors may be called by the chairperson of the board, the president, the vice-president, the secretary, by any two (2) directors, or, if different, by the persons specifically authorized under the laws of South Carolina to call special meetings of the board of directors.  Such meetings shall be held at the principal office of the non-profit corporation, or, if different, at the place designated by the person or persons calling the special meeting.

            C. Notice of Meetings: Unless otherwise provided by the Articles of Incorporation, these Bylaws, or provisions of law, the following provisions shall govern the notice of meetings of the board of directors:

                        1. Regular Meetings. No notice need be given of any regular meeting of the board of directors.

                        2. Special Meetings. At least one week prior notice shall be given by the secretary of the non-profit corporation to each director of each special meeting of the board of directors.  Such notice may be oral or written, may be given personally, by first class mail, by telephone or facsimile machine, and shall state the place, date and time of the meeting and the matters proposed to be acted upon at the meeting.  In the case of facsimile notification, the director to be contacted shall acknowledge personal receipt of the notice by a return message or phone call within twenty-four (24) hours of the first facsimile transmission.

                        3. Waiver of Notice: Whenever any notice of a meeting is required to be given to any director of this non-profit corporation under provisions of the Articles of Incorporation, these Bylaws, or South Carolina law, a waiver of notice in writing signed by the director, whether before or after the time of the meeting, shall be the equivalent to the giving of such notice.

D. Order of Business for Meetings: The order of business and the Agenda for all meetings shall be as follows:

Roll Call

Minutes of the last meeting

Board Report

Public Input

Old Business

New Business

Quorums for the transaction of business shall be one-half the Board of Directors.

Any member in good standing may attend a meeting of the Sumter Soccer Club (SSC). All meetings will be open except when matters to be discussed are deemed of a sensitive nature. In order for a meeting to be closed it requires a vote of at least one-half of the Sumter Soccer Club (SSC) Board of Directors. Those in good standing requesting time to speak to a bona fide issue shall not be denied the right to do so during the time allotted during meetings.

ARTICLE IX: ELECTIONS

The Board of Directors of the Sumter Soccer Club (SSC) shall include:

President – Elected in even years

Vice President – Elected in odd years

Secretary- Elected in even years

Treasurer – Elected in odd years

Registrar – Appointed by the Board of Directors 

Member-at-Large – Elected yearly

Director of Coaching – Appointed by the Board of Directors

Parent’s Representative/Team Manager – Yearly, each coach will select their own Parent Representative/Team Manager.  This is a non-voting position.

 Each officer shall be allowed one (1) vote and one (1) vote only. In case of a tie the president may cast one vote. The officers of the Sumter Soccer Club (SSC) shall be elected for a term of two years except the Member-at-Large and the Parents Representatives/Team Managers who will serve for one year, nor the Director of Coaching and Registrar whom are appointed by the Board of Directors. To be elected or appointed as an officer, a candidate must be a member in good standing. Thirty (30) days notice of elections shall be sent to all persons entitled to vote. Nominations shall be accepted from the floor. During the elections the president shall appoint a person who is not a candidate for the position to conduct the election. The election results shall be announced to the Board of Directors and the ballots destroyed.

ARTICLE X: DUTIES OF THE OFFICERS

Duties of the President: The President shall be the chief executive officer of the Club and shall be responsible for the general management and superintendence of the affairs of the Club. The President shall preside at all meetings of the Sumter Soccer Club (SSC). He shall appoint committees, establish monthly agendas, call meetings, conduct and supervise the business of the Sumter Soccer Club (SSC). The president shall be authorized to sign all checks and official papers for the Board of directors of the Sumter Soccer Club (SSC).

Duties of the Vice-President: In case of absence or disqualification of the President the Vice-President shall assume the duties and responsibilities of the President. The Vice-President shall otherwise assist the President as required. The Vice-President shall act as Tournament Director.

Duties of the Secretary: The Secretary shall be responsible for the recording and preparing of the minutes of all meetings of the Sumter Soccer Club (SSC). The Secretary shall keep all records of the Association, shall cause a determination of needs for all Board officers and events, and shall preform all duties incident to the office of Secretary and shall have such duties from time to time delegated by The President.

Duties of the Treasurer: The Treasurer shall collect all dues, fees and assessments and have charge of all Sumter Soccer Club (SSC) moneys. The Treasurer shall keep detailed accounting of all income and expenditures and submit a written report to each meeting. The Treasurer shall be authorized to sign check drawn on the Sumter Soccer Club (SSC) bank account and be responsible for the prompt payment of all Sumter Soccer Club (SSC) expenses.

Duties of the Registrar: The Registrar shall maintain the registration system for all programs offered by SSC in compliance with all SCYS rules and regulations.  The Registrar shall manage eligibility and compliance for all SSC teams, players and coaches.  The Registrar shall be responsible for providing the Treasurer with an accurate count of all registered players in a timely manner.  The Registrar shall be responsible for the SSC meeting all registration deadlines set by the South Carolina Youth Soccer (SCYS).  The Registrar shall maintain the SSC webpage and make adjustments as required to it's content. 

Duties of the Member-at-Large: The Member-at-Large shall provide timely notification to the Parents Representative/Team Manger and members of the Sumter Soccer Club (SSC) regarding matters of particular interest. The Member-at-Large shall perform other responsibilities as assigned by the Board of Directors or The President.

Duties of the Director of Coaching: Selection of coaches. Scheduling of coaches’ training. Selection of Tournaments and Recruitment of Players.

Duties of the Parents Representative/Team Manager: The Parents Representative/Team Manager will serve as the central point of contact for all parent/legal guardians. He/She will insure the parents are notified of upcoming events, games and meetings and that their concerns are voiced as required.

No two (2) family members can be elected to positions on the board with check signing privileges during the same term.

ARTICLE XI: OFFICE DECLARED VACANT

The office of any officer may be declared vacant by a general consensus of members present if that officer fails to attend two (2) consecutive meetings when proper notification of said meeting has been made and there has been no request for an excuse. Vacancies shall be filled by a special election called by the President within sixty (60) days after said vacancy has occurred. The person chosen shall serve in that office until the next annual meeting at which the office is scheduled for election.

ARTICLE XII: Liability of Directors

The directors shall not be personally liable for the debts, liabilities, or other obligations of the non-profit corporation.

ARTICLE XIII: Indemnification by Non-Profit Corporation of Directors and Officers

The directors and officers of the non-profit corporation shall be indemnified by the non-profit corporation to the fullest extent permissible under South Carolina law.

ARTICLE XIV: Insurance for Corporate Agents

Except as may be otherwise permissible under South Carolina law, the board of directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the non-profit corporation (including a director, officer, employee, or other agent of the corporation) against liabilities asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not the non-profit corporation would have the power to indemnify the agent against such liability under the Articles of Incorporation, these Bylaws, or provisions of South Carolina law.

ARTICLE XII: CODE OF CONDUCT

All members of this association participating in games sanctioned by any of the affiliates are expected to conduct themselves in a manner conducive to fair play. Therefore, the following will not be tolerated:

Disrespect shown to coaches, officials, spectators or players on either team.

Verbal and/or physical violence.

Intentional disregard for safety.

Willful destruction of property on or off the field.

Tobacco products or consumption of alcoholic beverages while in sight of spectator area.

Failure to abide by these rules could result in player and/or coaches being involuntarily released from the team and spectators being asked to leave the immediate area.

ARTICLE XIII: PROTEST AND APPEALS

In the matter of appeals, no player, coach, manager, team official or referee shall engage the services of any lawyer or attorney until all avenues of the protest and appeals procedures are exhausted through the regular channels of organized soccer. All protests and appeals or disciplinary hearings shall be subject to the procedures outlined within the SCYS manual of Operations under Protest, Appeals and Disciplinary Hearings. Protest of a referee’s judgment calls will not be heard.

ARTICLE XIV: AMENDMENTS

Proposals for amendment of these by laws of the Sumter Soccer Club (SSC) must be presented at a monthly board meeting in front of the assembled general assembly.  All proposed changes shall be reviewed and the proposal voted on in its entirety prior to any changes being accepted.  The proposal shall be documented in the meeting minutes and finalized at the next SSC board meeting by popular vote of the attending members. 

 

Adopted: 11 DEC 2016
Updated: 19 DEC 2022